# Website Move: Email Acceptance Sheet

Planning and agreed-test record. Complete with your provider. Keep passwords, recovery codes, private mail contents and customer details out of this sheet.

Business/domain:
Change owner:
Business acceptance owner:
Scope approved on:
Website moving from/to:
Email staying or moving:
DNS staying or moving:
Old service proposed for cancellation:
Previous configuration and recovery plan location (secure reference only):
Agreed retention/recovery arrangements:

| Check | Expected result to agree before change | Observed result/reference | Checked by / time | Pass, issue or not checked |
| --- | --- | --- | --- | --- |
| Incoming message from agreed external address | Reaches intended mailbox | | | |
| Outgoing message and reply | Reaches external address and reply returns | | | |
| Business aliases/shared addresses/forwarding | Each required route works as agreed | | | |
| Staff devices | Required accounts can send and receive | | | |
| Stored messages and agreed migrated data | Required data is accessible and migration scope checked | | | |
| Website enquiry notification | Approved labelled test reaches intended inbox | | | |
| Website enquiry record, if applicable | Record exists where the agreed form workflow requires it | | | |
| DNS and authentication | Provider confirms required records for actual services | | | |
| Old account dependencies | No required mailbox, DNS or sender will be removed | | | |

Do not submit a test form or send a message without the owner's agreement. Mark tests clearly and handle them through normal support procedures. A thank-you page or one delivered message does not establish every delivery path.

Open issues and accountable owner:
Services to retain (provider-confirmed):
Services authorised for removal (exact scope):
Business acceptance date/time:
Cancellation authorisation reference, if separately given:

This sheet records the agreed checks; it does not change DNS, migrate data or authorise cancellation by itself.